Why flexible workspace will emerge stronger from COVID-19

Stone Soup is taking part in the discussions about the future of coworking and has frequent conversations with coworking operators and community managers from around the world. It is a collective effort to tackle the best way we can the current crisis and emerge stronger. The fight we are up against needs a united front. 

The change will obviously happen

While things are slowly getting back to (the new) normal, one thing is for sure: Coworking as we know it will have to change to survive. Coworking spaces are known for their communal areas and shared amenities. However, keeping a coworking space safe in a post-coronavirus world will probably lead to more dividers for personal space and private offices. 

Despite this tangible setback, industry professionals believe that in the long run, the coronavirus outbreak will not hamper appetites for “real-estate-as-a-service” models. In contrast, the belief is that the recovery from the crisis could serve to drive up demand for flexible office space.

Local or Global: Who has better chances to survive?

Each country has what we call a Local Champion: a homegrown player which competes with the international incumbents in each country. The local players are in a better position to handle local inquiries and manage their financial stability according to CEO of FlySpaces, Mario Berta.

Can we foresee the future using industry data?

The future of coworking

The answer is no, unfortunately.  Most economic forecasts, for the most part, are just guessing.

The problem is, there is very little data to go on. That’s because we are experiencing a black swan event. The term was popularised by author Nassim Nicholas Taleb in his 2007 book, The Black Swan: “The Impact of the Highly Improbable”. It talks about very low probability events that have an extremely high impact if they occur, like the CoronaVirus. So basically we’re in uncharted waters. There is no historical data to make forecasts, as we haven’t experienced anything like this. There are too many unknowns.

Exploring new behaviors

What we can do to draw some conclusions is to observe and understand 4 emerging behaviors of companies and individuals.

  • Companies are investing in remote work infrastructure and learning how to do it. Remote work is an example of a trend that has been amplified by the CoronaVirus crisis. The growth of remote work is teaching companies that it’s easier to integrate independent workers into their teams.
  • Companies will increasingly take advantage of the flexible terms of a coworking space rather than taking on long-term leases. The need for flexible terms will continue, perhaps even more rapidly. If anything, this crisis highlights why flexibility is valuable for companies.
  • These behaviors are also happening on a personal level, as people have been seeking to reduce commitments and ownerships. There has also been a steady rise in independent work, with more freelancers and independent contractors.
  • Similar to the “first time online shoppers” via e-commerce platforms, the crisis will generate a new number of tenants that will experience flexible office space and its benefits for the first time. Those tenants will most likely prefer flexible spaces over their permanent office in the future.

The pandemic is amplifying these trends and making them more powerful than they were before. The good news is that all of these trends – the reduction in long term commitments, the rise of independent work, and the desire for more flexibility and agility – will eventually push more people into a flexible workspace.

#3 reasons why flexible workspace should emerge stronger

 

Reason No. 1: The Need for Flexible Leases 

Once the lockdown period ends, companies will lay more emphasis on cost optimization. Especially if the recovery is slow and halting, companies will probably look for options that will allow them to easily exit if they are forced to send employees home once more.

They will be seeking alternatives to traditional long-term office leases and there is an undeniable market demand for flexibility and enhanced tenant experience, which we expect to continue beyond the near-term negative economic impact of COVID-19.

flexible office lease

Reason No. 2: Remote Workers Have to Work Somewhere

Many people are now just becoming comfortable with remote work for the first time and figuring out ways to make it efficient. That could mean more employees and employers become comfortable with it. But that doesn’t mean all those remote workers will work at home forever. After a couple of months of lockdown and working from a home environment – with distractions, not enough usable workspace, or reliable Internet access – our guess is that people will be eager to work from somewhere else.

Shared workspaces, nearer to a home location, may actually be the ideal solution for many in the future months. They will give workers a flexible workspace to work and have the essential social contact lockdown has robbed from so many, yet affording non-crowded, quiet and easy to use facilities.

Reason No. 3: Community is Key to Recovery

Entrepreneurs, business owners, and workers will need social networks and local connections more than ever to regain their footing. Community strength will be essential in helping people reconnect, build new networks, and support each other.

Coworking was an idea that was founded on community, however, it had become an industry driven by real estate. A race to monopolize the industry created workspaces that required ‘as many bums on seats as possible’. Community became an afterthought. Stone Soup was created in order to bring community back to coworking. Employing generous workspace and large, flexible work areas to encourage a sense of calm. We believe that human beings should work side-by-side, not on top of one another.

 

Lockdown & Remote Work: How to Adjust to Working From Home.

COVID-19 lockdown has forced the majority of the workforce worldwide to work from home. Lyda Michopoulou is a freelancer and a member of Stone Soup coworking space. She has worked remotely since January of 2017, and she has long experience in distributed work. One could argue that being a remote worker, Lyda would have an advantage over other workers who were abruptly forced to change their routines. But let’s see to what extent this is true. 

Lyda will help us answer the question, whether working from home is the same as working remotely. She will also share her own experience.

Stone Soup Coworking Member

Adopting a work from home routine and how is that different?

Lyda considers herself lucky as she didn’t struggle much during this transition. Her life as a freelancer requires her to travel around Europe and work from different countries. One of Lyda’s consulting gigs is to an American startup in the travel industry called NextVacay. She is working on US time, following a specific time frame and specific online tools. For that reason, the processes and dynamics within the organization haven’t changed much with the lockdown. 

Because of the corona crisis, Lyda is telecommuting from home and she spends most of her time hosting or participating in online meetings. This has decreased her actual working time and disrupted her usual working routine from Stone Soup.

Lyda had a functional working routine for herself, allowing her to work from anywhere as long as the WiFi connection was strong.

Fast WiFi

 

However, working from home is completely different from working from “anywhere in the world”. Social distancing, the new norm that has been given to all of us, is hardly a gift. Being able to keep a working pace, your motivation high and your productivity under control can be compromised especially when you are forced to work without a suitable working environment. 
It is quite easy to fall into traps such as working all day long, without proper breaks or even realizing that your working time is up and you should relax. Lyda sees the value of participating in virtual coworking spaces such as Stone Soup’s and Digital Nomad Girls’ Inner Circle, in finding a sense of belonging and support. 

Online Meetups

How to do your best during the COVID-19 era?

Instead of isolating yourself at home binge watching TV-series and movies, you have the opportunity to do something to better your skills and develop yourself. You can host or join online meetings with friends (networking), figure out how to support others with the skills you already possess or participate in activities that are valuable for the community.

During the previous weekend, Lyda participated in an online hackathon, called: “Hack the Crisis Austria”. She mentored a team who was tackling a challenge: “How can we support the mental health of people”. Lyda has only positive feedback to give about it. It made her more eager to participate in a bigger scale and even think about organizing something similar in Greece.

Stone Soup Coworking Member

Shaping the future of remote work after coronavirus

The corona crisis has unprecedentedly escalated the need to work remotely. The situation might be temporary but it pushes the gears of change and those won’t come back. Companies keeping previously a negative pose to the idea, are forced tο consider continuing with remote work after the lockdown.

Having a global network of contacts, Lyda has heard discussions about the struggles of friends and partners and has acquired some interesting insights. Many companies don’t understand how to use the online world to better support their work. There was no time for guidelines and transitioning. A new culture and priorities need to be set on the go. And of course, this changes the balances and threatens the up to now acquired stability. Companies and teams are being troubled by basic aspects of functionality such as what would be the best way, time, frequency, and means to conduct online meetings.

The discussion moved from online meetings to how people handle the grief that comes with being locked inside their houses. Lyda’s perspective of the situation was altered due to an article on Harvard Business Review. If individuals and companies go through the stages of grief we will be ready to accept what lies ahead and work with that.

After the lockdown is over a changed situation and land of opportunities for digital nomads and remote work is to be expected. The ground will be paved for the companies to keep workers distributed. And they would most probably like to shape their businesses in a way they could cope with similar future situations.

Creative Innovation

COVID-19 and coworking in Athens

Are coworking spaces closed because of COVID-19?

Numerous countries around the world are in the beginning stages of managing their own outbreaks, in each country the situation is very different and governments make their own decisions about how they can deal with the virus best. In Greece, it’s been a week since most companies and organizations were instructed to conduct their businesses remotely.
It’s crucial that we all follow our country’s respective measures and instructions for our health and protection. Even if Stone Soup is not directly obligated to stay closed, we have taken all precautionary measures and since March 12th we are not accepting any new members. As all coworking spaces are based on the social interaction of their members, we have recommended to our members to work from home as much as possible.

Stone Soup coworking community

This abrupt lockdown and necessity to work from home, is disruptive and apart from having to recalibrate your tasks and your own workspace, you may also face difficulty to concentrate and a feeling of solitude. This is why coworking space operators are exploring how we could work together online and keep the human interaction alive. 

To keep the community of Stone Soup active we boost our communication on online channels like Slack. Feel free to visit the #westaytogether channel to get webinar invitations, to share things to do, to arrange video calls, to share yoga videos or to start a group for people to enjoy online video games together, and many more ideas. COVID-19 virus shouldn’t put the coworking spirit in Athens down!

Stay tuned ’cause from Monday 23rd and on, we will start our Virtual Coworking (VC) sessions. At 10:30 we are going online and we want to see familiar faces and hear familiar sounds, while we all focus on our tasks. If you can’t do without this passive ambience of an office space full of people getting work done, join us! Let’s cowork virtually in Athens, and lets – under these peculiar circumstances- try to minimize the side-effects of COVID-19 and all negative thoughts.

You will get the rest details about Stone Soup’s VC operation through Slack by the end of the day!

Most secure mobile devices: Apple or Android?

How secure your data is may depend on the mobile you use. Much has been said about choosing the right mobile phone for the needs of each user. Most people seem to tend to Android or iOS operating systems. But which is the safest operating system when it comes to protection against malware?

secure mobile

Malware and secure mobile devices

The most common method of importing phone spying software is by sending an SMS, which contains the malware. When the message is opened by the users, their devices have just been hacked! Another method is to transfer the program over Bluetooth. This method is often used by people who are spying on their relatives such as husbands who think that their wives are cheating on them. Once installed, the program logs every activity of the device.

If the user wishes to do so, he can intercept calls, SMS messages, MMSs, e-mails and all the files that the phone sends and receives. The user can also activate the GPS location service and therefore is able to know the phone’s position on the map – at all times. The software also gives the user full control over the device.

Apple mechanisms for secure mobiles

In data protection, Apple (iOS) has made the big difference. The security level of their devices is much higher than the others’. Factors that enhance the security of iOS devices are that the user cannot unlock the bootloader. In addition, a powerful malware protection mechanism is pre-installed on the device.

Also, due to the strict inspections that Apple makes on app-store applications, viruses are extremely rare to exist. In the past, malware incidents had been reported inside the app store, but the company was able to detect, remove them and achieve secure mobile devices.

From the 100 malwares that hackers create, 97 are made for Android and just 3 for iPhone.

Using iCloud protection against malware

ICloud is one of the major security mechanisms of iOS devices. In addition to its ability to store data, it secures the files of our device with a lock code which, even the most experienced hackers can’t crack. Furthermore, this lock, is not only applied on the device. Apple’s servers are informed that the iPhone with the specific IMEI (International Mobile Equipment Identity) is locked. Thus, the owner can lock it at any time or even remotely delete everything. Even if someone bypasses this security mechanism, the only thing they can do is to format the device. This means completely erasing the device’s data without the possibility of data retrieval.

Apple’s Surveillance Policy for mobile security

iOS

Apple, as a company seems to be really strict when it comes to cellphone spying even in extreme cases. A typical example was the investigation of the terrorist attack in San Bernardino. When asked by the authorities to unlock a device, the response was: “The government is asking us to hack our own users and ruin many years of work on mobile phone security. This has no precedent in any American company and carries a huge risk of future attacks.”

iOS devices may undoubtedly be more difficult to use, especially for people who have never used them before, but the security benefits provided are worth the minimum time it takes for the new user to get familiar.

How to tell if someone is spying our mobile

When there is a malware installed on the phone, whether for spying on facebook conversations or for stealing credentials, it is just an application that uses resources. This means, that the phone’s processor has to execute more tasks, there is an increase in mobile data usage and an increase in battery usage. When the processor and battery are used to the maximum, the phone’s temperature usually rises.

secure mobile

Spying software sends the information collected over the internet. Thus, the usage of mobile data doubles. These indications can tell us if our device is infected with malware.

Spying on the spies

The methods for dealing with spying are often the same as spying is executed using software. The first method is to check the applications that are installed on the device. Any application that is not installed by the owner must be considered suspicious.

secure mobile

If the software is presented as a system application in order to avoid being detected, an online search for certified system applications of the device can give us the answer. Otherwise it is necessary to reset the phone to factory settings. This will erase all data and the mobile will return to its original secure state. Generally, if the origin of a file, message or application is not known, we should immediately delete it from our device or not download it at all.

Article written by Themis Georgiadis, Software engineer with expertise in web technologies.
Find a version of the article in Greek here