Protective measures for a safe coworking space

Our coworking life and our safety at work were disrupted about a month ago. Since then we started working from home and avoiding social interactions to protect ourselves. Is it too soon to start thinking about the end of this social distancing experiment and imagine that our lives are going back to normal?

I guess one thing we all realised is that physical distancing really sucks! And that we take our social life for granted.

End of April we will start operating again and we want to make sure that our coworking space will be safe for all of you. We plan to be at the space 2-3 days a week for a few hours to manage member requests, play music and brew some coffee for you!

Coworking with safety at Stone Soup

We are in a fortunate situation compared to other busier coworking spaces and office environments. The number of people who use our space at any given time is usually quite low compared to the size of our workspace. That makes it possible to implement social distancing within our work environment.

However, for extra safety, we will not allow member drop-ins. We will also rearrange some of Stone Soup spaces to enable distancing ourselves (meeting rooms, kitchen)  and we have installed additional disinfectants for members to use. 

Some new rules will apply to make our workspace a safe environment to work at. Can we change alone or do we need the help of our members?

We are all in this together: let’s maintain the space clean

Coworking protective measures

Help us keep our community safe and protected by implementing physical distancing measures and enhanced hygiene practices! We would also like to draw your attention to areas of high traffic, where lots of people engage with the same items and surfaces. Let’s be aware and protect ourselves from those areas! 

  • Door handles: They are one of the most touched spots in the office. Use some tissue, your elbows or your hand within a sleeve to open the door. Before getting back to work, use anti-bacterial gel – especially if you’re about to eat.
  • Desks: Use one desk and don’t swipe seats in the coworking space. Please don’t share desk equipment and clean your phone, pens and your bag at least once per day.
  • Toilets: Always wash your hands after using the toilet and try not to touch the faucet or door handle on your way out.
  • Meeting rooms: We will reserve the meeting rooms for single-person use for virtual meetings, phone calls etc. We will charge no additional fees.


We will focus on providing a safe environment for our members and we hope that we will see you all coming back in the next weeks! If for some reason you think that continuing working from home suits you best don’t worry!  Our COVID-19 mission is alive:  to ensure that all our members can remain connected to their community, no matter the distance. We will continue the Virtual Coworking and you will still be able to interact with our members!

Safety rules for the protection of our coworking space


Here is a list summing up all our protective measures for how to maintain the coworking space safe and clean.

  1. Keeping enough space between you and other people

    If you can reach out and touch someone from your workstation, then your office isn’t set up for physical distancing.

  2. Spray and wipe down your workspace before and after you use it.

    Please use one desk and don’t swipe seats in the coworking space. Don’t share desk equipment and clean your phone, pens and your bag at least once per day.

  3. Promote fresh airflow throughout the office

    Open the windows and doors for at least 15mins, several times a day.

  4. Consider taking all meetings online.

    We will reserve the meeting rooms for single-person use for virtual meetings, phone calls etc. We will charge no additional fees.

  5. Rearrange your private office plan.

    Separate desks and give each member of your team their private space. 

  6. As you work, make sure you regularly wash your hands.

    Door handles are one of the most touched spots in the office. Use some tissue, your elbows or your hand within a sleeve to open the door. Before getting back to work, use anti-bacterial gel – especially if you’re about to eat.

  7. Limited use of the kitchen.

    Minimize the use of the fridge. Use disposable cutlery and keep your own office mug which you will clean at the end of the day. 

 

Lockdown & Remote Work: How to Adjust to Working From Home.

COVID-19 lockdown has forced the majority of the workforce worldwide to work from home. Lyda Michopoulou is a freelancer and a member of Stone Soup coworking space. She has worked remotely since January of 2017, and she has long experience in distributed work. One could argue that being a remote worker, Lyda would have an advantage over other workers who were abruptly forced to change their routines. But let’s see to what extent this is true. 

Lyda will help us answer the question, whether working from home is the same as working remotely. She will also share her own experience.

Stone Soup Coworking Member

Adopting a work from home routine and how is that different?

Lyda considers herself lucky as she didn’t struggle much during this transition. Her life as a freelancer requires her to travel around Europe and work from different countries. One of Lyda’s consulting gigs is to an American startup in the travel industry called NextVacay. She is working on US time, following a specific time frame and specific online tools. For that reason, the processes and dynamics within the organization haven’t changed much with the lockdown. 

Because of the corona crisis, Lyda is telecommuting from home and she spends most of her time hosting or participating in online meetings. This has decreased her actual working time and disrupted her usual working routine from Stone Soup.

Lyda had a functional working routine for herself, allowing her to work from anywhere as long as the WiFi connection was strong.

Fast WiFi

 

However, working from home is completely different from working from “anywhere in the world”. Social distancing, the new norm that has been given to all of us, is hardly a gift. Being able to keep a working pace, your motivation high and your productivity under control can be compromised especially when you are forced to work without a suitable working environment. 
It is quite easy to fall into traps such as working all day long, without proper breaks or even realizing that your working time is up and you should relax. Lyda sees the value of participating in virtual coworking spaces such as Stone Soup’s and Digital Nomad Girls’ Inner Circle, in finding a sense of belonging and support. 

Online Meetups

How to do your best during the COVID-19 era?

Instead of isolating yourself at home binge watching TV-series and movies, you have the opportunity to do something to better your skills and develop yourself. You can host or join online meetings with friends (networking), figure out how to support others with the skills you already possess or participate in activities that are valuable for the community.

During the previous weekend, Lyda participated in an online hackathon, called: “Hack the Crisis Austria”. She mentored a team who was tackling a challenge: “How can we support the mental health of people”. Lyda has only positive feedback to give about it. It made her more eager to participate in a bigger scale and even think about organizing something similar in Greece.

Stone Soup Coworking Member

Shaping the future of remote work after coronavirus

The corona crisis has unprecedentedly escalated the need to work remotely. The situation might be temporary but it pushes the gears of change and those won’t come back. Companies keeping previously a negative pose to the idea, are forced tο consider continuing with remote work after the lockdown.

Having a global network of contacts, Lyda has heard discussions about the struggles of friends and partners and has acquired some interesting insights. Many companies don’t understand how to use the online world to better support their work. There was no time for guidelines and transitioning. A new culture and priorities need to be set on the go. And of course, this changes the balances and threatens the up to now acquired stability. Companies and teams are being troubled by basic aspects of functionality such as what would be the best way, time, frequency, and means to conduct online meetings.

The discussion moved from online meetings to how people handle the grief that comes with being locked inside their houses. Lyda’s perspective of the situation was altered due to an article on Harvard Business Review. If individuals and companies go through the stages of grief we will be ready to accept what lies ahead and work with that.

After the lockdown is over a changed situation and land of opportunities for digital nomads and remote work is to be expected. The ground will be paved for the companies to keep workers distributed. And they would most probably like to shape their businesses in a way they could cope with similar future situations.

Creative Innovation

COVID-19 and coworking in Athens

Are coworking spaces closed because of COVID-19?

Numerous countries around the world are in the beginning stages of managing their own outbreaks, in each country the situation is very different and governments make their own decisions about how they can deal with the virus best. In Greece, it’s been a week since most companies and organizations were instructed to conduct their businesses remotely.
It’s crucial that we all follow our country’s respective measures and instructions for our health and protection. Even if Stone Soup is not directly obligated to stay closed, we have taken all precautionary measures and since March 12th we are not accepting any new members. As all coworking spaces are based on the social interaction of their members, we have recommended to our members to work from home as much as possible.

Stone Soup coworking community

This abrupt lockdown and necessity to work from home, is disruptive and apart from having to recalibrate your tasks and your own workspace, you may also face difficulty to concentrate and a feeling of solitude. This is why coworking space operators are exploring how we could work together online and keep the human interaction alive. 

To keep the community of Stone Soup active we boost our communication on online channels like Slack. Feel free to visit the #westaytogether channel to get webinar invitations, to share things to do, to arrange video calls, to share yoga videos or to start a group for people to enjoy online video games together, and many more ideas. COVID-19 virus shouldn’t put the coworking spirit in Athens down!

Stay tuned ’cause from Monday 23rd and on, we will start our Virtual Coworking (VC) sessions. At 10:30 we are going online and we want to see familiar faces and hear familiar sounds, while we all focus on our tasks. If you can’t do without this passive ambience of an office space full of people getting work done, join us! Let’s cowork virtually in Athens, and lets – under these peculiar circumstances- try to minimize the side-effects of COVID-19 and all negative thoughts.

You will get the rest details about Stone Soup’s VC operation through Slack by the end of the day!

Most secure mobile devices: Apple or Android?

How secure your data is may depend on the mobile you use. Much has been said about choosing the right mobile phone for the needs of each user. Most people seem to tend to Android or iOS operating systems. But which is the safest operating system when it comes to protection against malware?

secure mobile

Malware and secure mobile devices

The most common method of importing phone spying software is by sending an SMS, which contains the malware. When the message is opened by the users, their devices have just been hacked! Another method is to transfer the program over Bluetooth. This method is often used by people who are spying on their relatives such as husbands who think that their wives are cheating on them. Once installed, the program logs every activity of the device.

If the user wishes to do so, he can intercept calls, SMS messages, MMSs, e-mails and all the files that the phone sends and receives. The user can also activate the GPS location service and therefore is able to know the phone’s position on the map – at all times. The software also gives the user full control over the device.

Apple mechanisms for secure mobiles

In data protection, Apple (iOS) has made the big difference. The security level of their devices is much higher than the others’. Factors that enhance the security of iOS devices are that the user cannot unlock the bootloader. In addition, a powerful malware protection mechanism is pre-installed on the device.

Also, due to the strict inspections that Apple makes on app-store applications, viruses are extremely rare to exist. In the past, malware incidents had been reported inside the app store, but the company was able to detect, remove them and achieve secure mobile devices.

From the 100 malwares that hackers create, 97 are made for Android and just 3 for iPhone.

Using iCloud protection against malware

ICloud is one of the major security mechanisms of iOS devices. In addition to its ability to store data, it secures the files of our device with a lock code which, even the most experienced hackers can’t crack. Furthermore, this lock, is not only applied on the device. Apple’s servers are informed that the iPhone with the specific IMEI (International Mobile Equipment Identity) is locked. Thus, the owner can lock it at any time or even remotely delete everything. Even if someone bypasses this security mechanism, the only thing they can do is to format the device. This means completely erasing the device’s data without the possibility of data retrieval.

Apple’s Surveillance Policy for mobile security

iOS

Apple, as a company seems to be really strict when it comes to cellphone spying even in extreme cases. A typical example was the investigation of the terrorist attack in San Bernardino. When asked by the authorities to unlock a device, the response was: “The government is asking us to hack our own users and ruin many years of work on mobile phone security. This has no precedent in any American company and carries a huge risk of future attacks.”

iOS devices may undoubtedly be more difficult to use, especially for people who have never used them before, but the security benefits provided are worth the minimum time it takes for the new user to get familiar.

How to tell if someone is spying our mobile

When there is a malware installed on the phone, whether for spying on facebook conversations or for stealing credentials, it is just an application that uses resources. This means, that the phone’s processor has to execute more tasks, there is an increase in mobile data usage and an increase in battery usage. When the processor and battery are used to the maximum, the phone’s temperature usually rises.

secure mobile

Spying software sends the information collected over the internet. Thus, the usage of mobile data doubles. These indications can tell us if our device is infected with malware.

Spying on the spies

The methods for dealing with spying are often the same as spying is executed using software. The first method is to check the applications that are installed on the device. Any application that is not installed by the owner must be considered suspicious.

secure mobile

If the software is presented as a system application in order to avoid being detected, an online search for certified system applications of the device can give us the answer. Otherwise it is necessary to reset the phone to factory settings. This will erase all data and the mobile will return to its original secure state. Generally, if the origin of a file, message or application is not known, we should immediately delete it from our device or not download it at all.

Article written by Themis Georgiadis, Software engineer with expertise in web technologies.
Find a version of the article in Greek here